Courses and events FAQs

You will need to obtain a letter on headed paper from your hospital or trust stating that they will be paying for your registration fee for the relevant course/event. The letter will need to contain the following:

• Name, address, email and telephone number of the hospital or trust that the invoice should be raised and sent to
• Purchase order number (if applicable) (ensure the official purchase order document is attached to the letter)
• Name of event/course
• Name of attendee(s) attending the event/course
• The amount the hospital or trust is to be invoiced for, according to the relevant event/course fees found on the RCOG website

Please note: An additional £10 administrative fee per attendee must be added to the fee displayed on each relevant event/course.

The letter will need to be emailed to the RCOG Events Team on events@rcog.org.uk 

Please note:  We cannot accept any invoice requests 6 weeks before the event due to processing time.  

All invoices must be paid in full by the event date in order for the attendee(s) to attend.

If payment is not received by this date, attendee(s) will not have access to the event/course and will need to pay the outstanding registration fee before gaining access.

Alternatively, if your hospital or trust has a credit card, payment can be made via this method. 

The credit card holder will need to contact the RCOG Events Team on +44 (0)20 7772 6245 and provide the  following information:

• Name of event/course
• Name of attendee(s) attending the event/course
• Email address of attendee(s)

For some courses, we apply different rates according to your career stage; for example, non-members may pay a standard rate, while Fellows, Members and Trainees may receive differing levels of discount.

The fee structure for each event is set out on the individual event pages, which you can access from the events calendar.

Here is an explanation of the different rates for different career stages:

• RCOG Member rate: All Fellows and Members paying the RCOG annual subscription. Retired RCOG Fellows and Members are entitled to a 50% discount of the RCOG member rate registration fee (please state if you are retired at the time of booking).
• Trainee rate: All trainees (any specialty); Clinical Research Fellows in O&G. A limited number of free places are available for medical students at RCOG events (for further information contact the EventsTeam).
• Allied healthcare professional rate: Midwives, nurses, sonographers, etc.
• Standard rate: Non-member consultants, non-member SAS/Trust doctors, GPs, consultants outside the specialty, etc.

The fee we charge you will depend on the information we hold in our database about your membership status and career stage

Bookings for RCOG events taken through this website are handled through a secure webserver with a 128 bit SSL certificate. Payments are handled by SagePay, a third-party payment service provider with the highest levels of security. During the online payment process, no credit card details are stored by the RCOG.

Yes, VAT at 20% is applied to all registration fees.

The place of supply of admission to a course/event is determined by where the course/event takes place irrespective of where the attendee(s) is located. Course/events that take place in the UK are therefore liable for UK VAT; they are classed as services and VAT is chargeable at source.

Overseas attendee(s) must pay the VAT charged on the invoice but it may be possible to recover this amount if the fee is being paid by a business. For further detailed information see the following links:

• Reclaiming VAT for non EU organisations
• Reclaiming VAT for EU organisations

See a map of the College's location and directions to the College.

If you have not received your booking confirmation email, please contact the RCOG Events Team via email events@rcog.org.uk or call on +44 20 7772 quoting your RCOG college number full name and name of event/course.

Our online booking system links directly to our database so when an event/course reaches full capacity, you cannot book. If this is the case, please call the RCOG Events Team on +44 20 7772 6245 or email events@rcog.org.uk to find out if there are still places available. Alternatively if you can be added to the event/courses' waiting list.

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There are various booking options for each event/course and these will be listed on each individual event/course pages, which you can access from the events calendar.

The recordings will be available five working days after the event and will remain accessible for six months post-event.

You will receive an email to complete the feedback after the course/event. Upon completion of this, you will receive your certificate of attendance.

Should you not receive your certificate after 24 hours, please contact the RCOG Events Team on events@rcog.org.uk.

Only if you attended the course/event within the last 12 months. Please contact the RCOG Events Team on +44 20 7772 6245 or email events@rcog.org.uk to obtain the duplicate certificate. We will send duplicate certificates by email only.

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Yes – please contact the Events Team on +44 20 7772 6245 or email events@rcog.org.uk. We may have to obtain a duplicate from our Finance department, which can take a day or so.

All attendees will receive a link to a feedback survey via email after the event/course. This will be active for two weeks after the event/course date. To find out how to give further feedback, please read the College’s customer care charter.