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Applying for time out of programme (OOP)

Guidance on how to apply for time out of programme (OOP).

There are regional variations for applying for OOP – please see your deanery website for specific details and timeframes. There are two different processes:

  • OOPE, OOPC, OOPR – Time out of programme for clinical experience, career break, or research where the time will not count towards CCT.
  • OOPT, OOPR – Time out of programme for training or research where the time may count towards CCT. Note: Not all OOPR posts will count towards training.

For definitions of the different types of OOP, visit the main OOP page.

OOPE, OOPC, OOPR: time not counting towards CCT

This type of OOP application does not need to be submitted to the College or the GMC. Please follow your deanery process only.

OOPT & OOPR: time counting towards CCT

This is the application process for time out of programme for training (OOPT) and time out of programme for research (OOPR) where the time (or a proportion of time) will count towards CCT.

This type of OOP application may need to be submitted to the GMC for further approval. For more information, please see the GMC guidance on when and why approval is needed.

Planning ahead

The RCOG advises starting the application process 6 months in advance if prospective GMC approval is needed.

Application and approval process

  1. Follow your deanery process and submit the completed form and all supporting documentation to your deanery.
  2. After your deanery has approved your application, send the documentation to the RCOG at specialtytraining@rcog.org.uk. Ensure you include:
    • A role description,
    • A detailed timetable outlining all research and clinical components (including daytime and out-of-hours activities),
    • An indication of how much time has been agreed to count towards training.
  3. The chair of the Specialty Education Advisory Committee will review the application and, if supported, confirm by email.
  4. If needed, your deanery will submit your application to the GMC, along with the supporting letter from the RCOG, for final approval.
  5. The GMC will confirm approval and send a letter to all relevant parties, including the RCOG.

For further guidance, visit the GMC website.